Friday, September 24, 2021

From Elections to Records, the CSO Makes It Happen

If you’ve ever attended a City Council meeting, requested City records, volunteered for a board or commission or voted, then you’ve utilized the City Secretary’s Office.

This office serves as administrative support to the Mayor and City Council.

They prepare agendas and packets for City Council meetings and post board and commission meeting agendas. The team also assists in promoting civic involvement through the recruitment, application and training of board and commission members.

Although the City Secretary’s Office is essential to the governmental process, they do not only serve the Council.

The office preserves the City’s legislative history and records, as well as handles requests for City documents under the Public Information Act.

The office also plays a major role in the election process. They manage all City elections and coordinate with Tarrant and Denton County throughout the process.

Our world class professionals in the City Secretary’s Office help us deliver world class services to the entire community.

For more information, visit the  City Secretary’s Office webpage.


City Secretary Amy Shelley honored as NTMCA’s 2019 Clerk of the Year

From left to right, City Manager Shana Yelverton, City Councilmember Ronell Smith, Mayor Laura Hill, Assistant City Manager Ben Thatcher, City Secretary Amy Shelley, Deputy Director of Public Relations, Pilar Schank

The City of Southlake is proud to announce that City Secretary Amy Shelley has been named the North Texas Municipal Clerks Association’s (NTMCA) Clerk of the Year.

“Amy is a wonderful support to the Council and me,” said Mayor Laura Hill. “She takes care of the details that make our service as elected officials that much easier. We know how special she is and it’s great to see her honored for her service to NTMCA and the City Southlake.”

In her role as City Secretary, Amy works with the Mayor and City Council, City Staff, and supports the Council in City board, commissions and committee appointments. She works closely with Tarrant and Denton Counties to manage election logistics.  She is also responsible for record retention and manages the official record of ordinances, resolutions and minutes.

Amy has been a member of NTMCA for several years. She is the current President and previously served as Vice President, Treasurer, Historian, and Board Secretary. Amy received her Texas Registered Municipal Clerks Certification in January 2013.

“Amy has served NTMCA cheerfully and with great dedication in the past years as a member and leader,” said Christine Green, City Secretary of the City of University Park. “Amy is a great ambassador for NTMCA.”

Amy accepted her award at the NTMCA Awards Luncheon on Wednesday, June 26 at the NRH Centre. She was joined at the luncheon by her husband Russell Shelley, Southlake Mayor Laura Hill, Councilmember Ronell Smith and staff members from the Southlake City Manager’s office.

Congratulations Amy!

Voting Tips – What You Need to Know

Voting season is right around the corner and the City wants to help you navigate through the process with ease. With Election Day taking place in just a few weeks, on May 4, it’s important to know what you need before you go to cast your ballot.

Enhance your voting experience and avoid getting a case of “voting blues” with these helpful tips:

  1. Be registered to vote – In order to cast your vote, you must be registered to vote. New voters can register at least 30 days prior to Election Day. April 4 is the last day to register to vote.
  2. Vote Early – Avoid long lines and frustration by casting your vote early. The busiest days to vote are the last two days of early voting and on Election Day. Early voting takes place: April 22- April 30.
  3. Find the right location for you – You can vote at any polling location in your county during early voting.  On Election Day, you are required to vote at your designated precinct location. The assigned precinct number can be found on your voter registration card or by clicking here.  Locations will also be posted on the City’s website. 
  4. Mail-in Ballot – You can contact the Denton County or Tarrant County election administrations to request your mail-in ballot. You can request a ballot to vote early by mail under three conditions: will be away from your county on Election Day and during early voting, are sick or disabled, 65 years of age or older on Election Day or are confined in jail. All ballots must be mailed in by April 19, the County must receive the application by April 23.
  1. Bring Your Photo ID – The last thing you want to happen is to wait in line and not have the proper identification. Voters are required to present an approved form of photo identification to vote in any Texas election. Accepted voter identification is as follows:
  • Texas Driver License
  • Texas Election ID Certificate
  • Texas Personal ID
  • Texas Concealed Handgun License
  • US Military ID
  • US Citizenship certificate or Naturalization certificate
  • US Passport

For more information on voting in Southlake, please contact the City’s Secretary’s office at 817-748-8183 or visit us online.

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In the Know – Locations for Voters in Southlake

Amy Shelley Named City Secretary

The Southlake City Council has named former Deputy City Secretary Amy Shelley, as City Secretary

Shelley graduated with a Bachelor of Arts in Business and HR management from Concordia University in May of 2010. She received her Texas Registered Municipal Clerks Certification in January of 2013.

Shelley has more than 15 years of experience working for city governments in various positions. She started her municipal career in 2003 as a permit clerk for the City of Westworth Village.

She then served more than ten years with the City of Colleyville as Planning and Zoning Assistant, Community Development Coordinator, and then as City Secretary.

Since receiving her municipal clerk designation, Amy has served in several leadership positions with the North Texas Municipal Clerks Association including Board Secretary, Historian, and Treasurer.

Shelley started her career with the City of Southlake in 2017 as the Deputy City Secretary. She worked alongside Carol Borges, who recently passed away after a brief illness.

In her capacity as City Secretary, she serves as the administrative support to the Mayor and City Council, coordinates municipal elections, prepares City Council agendas and packets, posts all City Council-appointed boards’ meeting agendas, maintains City records, and preserves the City’s legislative history.


Election Office Announces Voter Registration Deadline

A quick reminder for Southlake residents that Monday, February 5, 2018, is the last day to register to vote in the upcoming Primary Election.

Eligible citizens who are not currently registered, but wish to vote in the primary election, must submit voter registration applications to the county elections office in the county in which they live.  Completed applications may be submitted in person or by mail, but MUST be received or clearly postmarked by the February 5 deadline (5:00 p.m.).

Registered voters who have moved from one county to another must re-register in their new county of residence. Registered voters who have moved within the county should file a change of address or a new registration application with the Elections Office to remain an active registered voter.

Tarrant County residents may register at the Tarrant County Elections Administration Center located at 2700 Premier Street in Fort Worth, 817-831-8683. Voter registration applications are available on the county’s website.

Denton County residents may register at the Denton County Elections Administration located at 701 Kimberly Drive, Suite A101, in Denton, 840-349-3200.  Voter registration applications are available on the county’s website.

Voter registration applications are also available at area sub-courthouses, city halls (including in the City Secretary’s Office in Southlake), libraries (including the City of Southlake Library), and post offices.

Southlake residents may call the City Secretary’s Office for more information at 817-748-8183.

Early Voting and Election Day for Place 6 Information

Early voting began August 23 and will continue through September 5, and Election Day is scheduled for September 9.  Find information on where and when you can vote below.

Early Voting:  August 23 – September 5

Early voting will be conducted at Town Hall, in the 3rd floor training rooms, for BOTH Tarrant and Denton County Southlake residents.

August 23 – 25 (Wed, Thurs, Fri)               8:00 AM to 5:00 PM
August 26 – 27 (Sat, Sun)                             Closed
August 28 -31 (Mon, Tues, Wed, Thurs)   8:00 AM to 5:00 PM
September 1 (Fri)                                           7:00 AM to 7:00 PM
September 2 (Sat)                                          7:00 AM to 7:00 PM
September 3 (Sun)                                         Closed
September 4 (Mon)                                       Closed for Labor Day
September 5 (Tues)                                       7:00 AM to 7:00 PM

Election Day:  Saturday, September 9, 7:00 AM-7:00 PM

Election Day voting will be conducted at Town Hall, in the 3rd floor training rooms, for BOTH Tarrant and Denton County Southlake residents. 

Apply for Ballot by Mail (Absentee Ballot)

Election Day is several weeks away, but there are a few things you can do now to make sure your voice is heard.

If you know you are going to be out of town during both the early voting period and on election day, or if you are 65 years of age or older, you are eligible to request a Ballot by Mail (Absentee Ballot) from the County Elections Administrator for the county in which you live.

Tarrant County voters, please access the Tarrant County Elections website for more information.  Click here to access the Official Application for Ballot by Mail Form.  August 29th is the deadline to submit an application by mail, fax to 817-831-6118, or email to

Denton County voters, please access the Denton County Elections website for more information.  Click here to access the Official Application for Ballot by Mail Form.  August 29th is the deadline to submit an application by mail, fax to 940-349-3201, or email to

Remember – vote early! Early voting began August 23 and will continue through September 5. Both Tarrant County and Denton County voters can vote in Southlake Town Hall during the period of early voting and on election day.

Please contact the City Secretary’s Office with any election questions at 817-748-8183 or visit our elections page.

Be a Part of Southlake's Boards and Commissions

The leaders of this community are proud of the City and the residents who call Southlake ‘home.’ If you are looking for a way to be further engaged in the City and help support the City Council in their mission, now is the time.

On June 18th, the Mayor and Council will make appointments to the Building Board of Appeals, Parks and Recreation Board, Planning and Zoning Commission, Southlake Parks Development Corporation, and Zoning Board of Adjustment.

Citizens interested in helping their local government in the areas of regard to park facilities, zoning cases, and commercial or residential development are encouraged to complete an application for a board or commission. Applications may be obtained from the City’s website. Each appointment is for a term of two years.

City Council is looking for committed Citizens to our community. If you desire to serve in this role, please complete an application and send an e-mail ( or fax (817).748.8270 to the City Secretary’s Office.